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Our Policies

Effective Date: 14/09/2023

Your privacy is important to Varsha Manpower . Please read this Privacy Notice carefully as it forms part of the Terms of Use which govern the use of the Varsha Manpower Services and the Varsha Manpower Websites.

This Privacy Notice explains-:

  1. The type of personal information about you which is processed by Varsha Manpower when you use the Varsha Manpower Services and/or the Varsha Manpower Websites;
  2. How Varsha Manpower processes the personal information about you when you use the Varsha Manpower Services and the Varsha Manpower Websites;
  3. The purposes for which Varsha Manpower collects and processes your personal information;
  4. Your right to access and correct your personal information;
  5. The class of third parties to which Varsha Manpower may disclose your personal information to;
  6. Whether it is obligatory or voluntarily for you to supply the personal information and the consequences of failing to provide your personal information when it is obligatory; and
  7. How Varsha Manpower safeguards the confidentiality and security of your personal information.

Any changes will be notified to you via the e-mail address provided by you on registration or via a suitable announcement on the Varsha Manpower Websites. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. The changes will apply to the use of the Varsha Manpower Services and the Varsha Manpower Websites after Varsha Manpower have given you notice. If you do not wish to accept the new Terms you should not continue to use the Varsha Manpower Services and/or the Varsha Manpower Websites. If you continue to use the Varsha Manpower Services and/or the Varsha Manpower Websites after the date on which the changes comes into effect, your use of the Varsha Manpower Services and/or the Varsha Manpower Websites indicates your agreement to be bound by the new Terms.

In this Privacy Notice:-

Varsha Manpower “, “Varsha Manpower Services“, “ Varsha Manpower Websites “, “You“, “Advertisers” and “Employers” shall have the same meaning as defined in the Terms of Use.

Varsha Manpower Profile, Biodata” means the profile created, or filled form by users of the Varsha Manpower Websites / physical form that may include personal information, resume, credentials, certifications and photo.

personal information” is data that can be used to identify an individual

processing” includes but is not limited to collecting, holding, storing, recording, organizing, adapting, using, disclosing, correcting and destructing.

Varsha Databank Account” means the access given to the Employers or Advertisers or Authorized Personnel to the Recruitment Management System of Varsha Manpower .

  1. COLLECTION OF PERSONAL INFORMATION
    We may collect, use and/or process information that you have provided to us in the following circumstances:
    1. When you register for the Varsha Manpower Services
      1. Each time when you register with Varsha Manpower for any of the Varsha Manpower Services, you will be asked to provide certain personal information about yourself in order to create a MyVarsha Manpower account.
      2. The personal information collected during the registration process includes but is not limited to your email address, name, nationality, identity card number, passport number, country of residence.
      3. Whenever the personal information requested by Varsha Manpower is marked as “Required Field”, you must provide and agree to the processing of this personal information by Varsha Manpower . It is not mandatory for you to provide your personal information to us. However, if you do not agree to provide this personal information and/or not agree to us processing it in the manner set out in this Privacy Notice, then Varsha Manpower will be unable to provide the relevant services to you and your application for such services will be rejected.
      4. Some Advertisers and/or Employers may also require you to answer a list of questions selected by that Advertiser and/or Employer as part of your online application. By answering the Application questions you acknowledge that Varsha Manpower will provide your answers to that Advertiser and/or Employer and may use your answers to populate your Varsha Manpower Profile and enable Advertisers and/or Employers to surface that information when using Talent Search. Varsha Manpower may also use your answers to improve our products, including through improving our search and matching capabilities.
    2. From your use of the Varsha Manpower Services and/or the Varsha Manpower Websites
      1. We collect personal information directly from you when you choose to engage any of the Varsha Manpower Services and/or to use the Varsha Manpower Websites. The following are examples of personal information Varsha Manpower may collect directly from you:
        1. Age;
        2. Date of birth;
        3. Telephone number or mobile number;
        4. Your image;
        5. Academic qualifications;
        6. Identification documents given by the school/college/university/institute;
        7. Resume;
        8. Personal interests and preferences;
        9. Working experience;
        10. Other information associated with a resume for job applications
      In addition, under certain circumstances and consistent with prevailing laws, Varsha Manpower may request types of personal information that are viewed by some countries as “sensitive:”
      1. National or Tax Identification Number/Social Security Number
      2. Financial or bank account information
      3. Tax-related information
      4. Results of drug, criminal, and/or background screenings
      5. Benefits selections, potentially including health insurance and retirement planning information
      6. Biometric data
      7. Health information, including that related to a work-related claim (e.g. Workers’ Compensation Claim)
      (NOTE : If your website have following:-
      Advertisers
      1. Varsha Manpower collects the company name, business address and billing address of Advertisers. It also collects the name, email address and phone number of a primary contact (also referred to on the Site as the ‘administrator’). Advertisers can choose to add additional users to their account, in which case Varsha Manpower will collect the name and email address of those other users. Advertisers can change the company name, billing address, or any other details by contacting the designated Account Manager. Varsha Manpower uses these details to manage your account, including sending Advertisers applications of Candidates, contacting Advertisers if there is an issue with their job ad and organizing payment and invoicing of the account.
      2. If you choose to add referees to your Varsha Manpower Profile, Varsha Manpower will ask you for their names, telephone numbers, emails, position titles and other relevant particulars. This information will be enclosed as part of your job application and employers may contact them to get references for your applications.
      3. If you choose to use Varsha Manpower Services to tell a friend about its services or Varsha Manpower Websites, Varsha Manpower will ask for your friend’s name and e-mail address. An email inviting your friend to use the Varsha Manpower Services or to visit the Varsha Manpower Websites will be sent to him/her automatically.
      4. If you wish to stop Varsha Manpower from processing this type of personal information about you, Varsha Manpower will no longer be able to provide the relevant services to you
      5. In addition, Varsha Manpower may ask your permission to post your testimonial or success story. If you agree to post your material on Varsha Manpower Websites, you should be aware that any personal information you submit can be read, collected, or used by other users of the Varsha Manpower Websites and could be used to send you unsolicited messages. If you wish to update or delete your testimonial, you can contact us at info@varshanepal.com
    3. When you visit the Varsha Manpower Websites
      1. When you visit any Varsha Manpower Websites our web servers automatically collect information about your visit to these websites, including your Internet Protocol (IP) address, the time, date and duration of your visit. Your IP address is a unique identifier for your computer or other access device.
      2. Varsha Manpower may track your visits to any Varsha Manpower Websites by placing a “cookie” on your computer or other access device when you enter. Cookies are small text files that are placed on your computer or other access device by websites that you visit. They are widely used in order to make websites work, or work more effectively, as well as to provide information to the owners of the websites.
      3. Cookies allow Varsha Manpower to save preferences for you so that you will not have to re-enter them the next time you visit. Cookies also help Varsha Manpower collect anonymous click stream data for tracking user trends and patterns. Varsha Manpower may use the anonymous click stream data to help the Advertiser to deliver better-targeted advertisements.
      4. You can remove cookies by following directions provided in your internet browser’s “help” file. You should understand that areas of certain websites will not function properly if you set your internet browser to not accept cookies
      5. Varsha Manpower also uses clear gifs in its HTML-based emails in order to find out which emails have been opened by the recipients. This allows Varsha Manpower to gauge the effectiveness of certain communications and the effectiveness of its marketing campaigns.
      6. Our partners and service providers use cookies to collect information about the usage of Varsha Manpower Websites. The use of cookies by our partners and service providers is not covered by our privacy policy. We do not have access or control over these cookies.
  2. PURPOSES OF COLLECTING AND USE OF PERSONAL INFORMATION
    1. The purposes for which Varsha Manpower processes your personal information are as follows:-
      1. To verify your identity
      2. To assess and/or verify your employability and credit worthiness
      3. To provide the Varsha Manpower Services which you have requested (including using artificial intelligence (“AI”) and data analytics in relation to personal information in order to improve Varsha Manpower ’s ability to provide these services);
      4. To administer and manage the Varsha Manpower Services provided to you
      5. To contact you in respect of Varsha Manpower Services
      6. To improve placement opportunities for you or for tailoring specific services to you
      7. To verify your academic and professional qualification by contacting the school/college/university/institute/ professional qualifying bodies;
      8. To contact the referee and/or the guarantor whom details have been provided by you
      9. To process your order for the Varsha Manpower Services which you have requested
      10. To investigate and resolve any of the Varsha Manpower Services, billing queries, complaints or other enquiries that you submit to Varsha Manpower regarding Varsha Manpower Services;
      11. To manage staff training and quality assurance;
      12. To monitor and improve the performance of the Varsha Manpower Websites and the Varsha Manpower Services;
      13. To maintain and develop the Varsha Manpower Websites and Varsha Manpower Services
      14. To gain an understanding of your information and communication needs in order for Varsha Manpower to enhance and customize the Varsha Manpower Services;
      15. To conduct research and development and statistical analysis in connection with the Varsha Manpower Services to identify trends and develop new services that reflect your interests;
      16. To assist Varsha Manpower in understanding your browsing preferences on the Varsha Manpower Websites so that Varsha Manpower can tailor content accordingly;
      17. To detect and prevent fraudulent activity.
    2. You may not be possible to limit the processing of your personal information for the purposes set out in Clause 2.1 above. Whilst the provision of your personal information to us is voluntary, if you do not consent to Varsha Manpower processing your personal information for the said purposes, you must terminate your relevant agreement with Varsha Manpower for the Varsha Manpower Services and stop using the Varsha Manpower Websites.
    3. In addition, Varsha Manpower may use your personal information for the following purposes:-
      1. To promote and market to you:
        1. Other Varsha Manpower Services; or
        2. Services of third parties which Varsha Manpower thinks may be of interest of you;
        3. To send you seasonal greeting messages and/or message informing you of a critical performance error in the Varsha Manpower Websites and/or the Varsha Manpower Services.
        4. To send you tips, advice and survey information to maximize your career development including but not limited to using the Varsha Manpower Services and/or the Varsha Manpower Websites.
        5. Varsha Manpower will ask for your consent before processing your personal information other than those set out in Clauses 2.1 and 2.3.
  3. VARSHA MANPOWER PROFILE
    1. Varsha Manpower gives you the option of putting your Varsha Manpower Profile in the Varsha Manpower Resume Database provided that you use Varsha Manpower ’s preset format for uploading your information. There are two ways of doing so:
      1. You can store your Varsha Manpower Profile in the Varsha Manpower Resume Database, but not allow it to be searchable by potential Employers or Advertisers or SiVA Account Holders. Not allowing your Varsha Manpower Profile to be searchable means that you can use it to apply for a job online, but Employers or Advertisers or SiVA Account Holders will not have access to search it through the Varsha Manpower Resume Database.
      2. You can allow your Varsha Manpower Profile to be searchable by Employers or Advertisers or SiVA Account Holders. When you opt to make your Varsha Manpower Profile searchable, your full profile, resume and personal information will be visible to Employers or Advertisers or SiVA Account Holder who download your Varsha Manpower Profile from Varsha Manpower Resume Database.
      3. Varsha Manpower uses its best effort to restrict access to the Varsha Manpower Resume Database only to those who have subscribed to the Varsha Manpower Services, these parties may retain a copy of your Varsha Manpower Profile in their own files or databases.
      4. Varsha Manpower will take reasonable steps to ensure that parties other than those mentioned above will not, without Varsha Manpower ’s consent, gain access to the Varsha Manpower Resume Database. However, Varsha Manpower is not responsible for the retention, use or privacy of Varsha Manpower Profile by any third parties.
      5. Notwithstanding Clause 3.1, Varsha Manpower reserves the right to have full access to your Varsha Manpower Profile for the purpose set out in Clause 2.1 to perform Varsha Manpower Services.
  4. CHOICE AND ACCESS OF PERSONAL INFORMATION
    1. You may have different privacy concerns. Varsha Manpower ’s goal is to be clear of what information it collects, so that you can make meaningful choices about how it is used. For example:-
      1. You can control who you share your personal information with;
      2. You can review and control your subscription to various marketing preferences, Varsha Manpower Services;
      3. You may view, edit or delete your personal information and preferences at any time.
      4. You may choose not to receive any marketing materials from Varsha Manpower ;
    2. You can delete your MyVarsha Manpower account at any time in which event Varsha Manpower will remove all access to your account, resume and Varsha Manpower Profile in the database. The deletion of you’re my Varsha Manpower account does not affect Varsha Manpower Profile that you had already sent to Employers or were previously downloaded by Employers, Advertisers or SiVA Account Holders.
  5. RETENTION OF PERSONAL INFORMATION
    1. Varsha Manpower will retain your personal information for the period necessary to fulfill the purposes set out in Clause 2 above and any legal or business purposes.
  6. SECURITY OF PERSONAL INFORMATION
    1. Varsha Manpower is committed to keeping personal information secure. Varsha Manpower has appropriate technical, administrative and physical procedures in place to protect personal information from loss, theft and misuse, as well as against unauthorized access, disclosure, alteration and destruction.
  7. TO WHOM PERSONAL INFORMATION IS DISCLOSED
    1. Personal information mentioned in Clause 1 above may be disclosed to the classes of third parties as follows in order for Varsha Manpower to effectively manage its business including to render the Varsha Manpower Services to you to achieve the purposes described in Clause 2:-
      1. The Advertisers;
      2. The Employers;
      3. Third parties contracted by Varsha Manpower to assist Varsha Manpower in delivering all or part of the Varsha Manpower Services to you, including without limitation, to the following:-
        1. Profiling/assessment services;
        2. Online advertising services;
      4. Strategic partners that work with Varsha Manpower to provide the Varsha Manpower Services or that help market and promote Varsha Manpower Services and/or Varsha Manpower Websites;
      5. Strategic partners that provide ancillary services such as training, education offerings for the purposes of improving your career prospects and/or professional qualifications.
      6. The school/college/university/institute you studied at and your referees so as to verify your academic qualification;
      7. Professional qualifying bodies where you obtained your accreditation;
      8. Where you log in to a Varsha Manpower Website using Facebook Connect – your Facebook friends who have also logged in in to our site using Facebook Connect;
      9. Regulatory bodies, governmental bodies or other authorities if required or authorized to do so to discharge any regulatory function, under any law or in relation to any order or judgment of a court;
      10. Regulatory bodies, governmental bodies or other authorities for the purpose of detection or prevention of crime, illegal/unlawful activities or fraud or for the apprehension or prosecution of offenders, or for an investigation relating to any of these;
      11. Any party involved in or related to a legal proceeding (or prospective legal proceeding), for purposes of the legal proceedings;
      12. Varsha Manpower ’s professional advisors on a need to know basis for the purpose of those advisors providing advice to Varsha Manpower ;
      13. Other third party service providers, including but not limited to data analytics service providers, data storage and cloud service providers and/or any service providers that assist us in carrying out our business activities;
      14. Any third party which acquires all or part of the assets or business of Varsha Manpower (including accounts and trade receivables) for the purpose of that third party continuing to provide all or that part of the Varsha Manpower Services which it acquired; and
      15. Otherwise permitted under any data protection legislation.
    2. Other than set out above, you will receive notice when personal information about you might go to third parties, and you will have an opportunity to choose not to share the information.
    3. Varsha Manpower does not sell or rent any personal information collected to any other parties.
  8. YOUR OBLIGATIONS REGARDING YOUR PERSONAL INFORMATION
    1. You are responsible for providing accurate, not misleading, complete and up-to-date information to Varsha Manpower about yourself and any other person whose personal information you provide us and for updating this personal information as and when it becomes inaccurate, misleading, incomplete and out-of-date by contacting Varsha Manpower info@varshanepal.com
    2. In the circumstances you may need to provide to Varsha Manpower personal information about someone other than yourself (for example, your referee or guarantor). If so, we rely on you to inform these individual that you are providing their personal information to Varsha Manpower , to make sure they consent to you giving us their information and to advise them about where they can find a copy of this Privacy Notice (on our website at www.varshanepal.com/privacy/
  9. TRANSFER OF YOUR PERSONAL INFORMATION OUTSIDE OF YOUR LOCAL JURISDICTION
    1. From time to time Varsha Manpower may transfer and disclose your personal information outside of our local jurisdiction to Varsha Manpower ’s service providers and/or strategic partners involved in providing part of the Varsha Manpower Services and/or to our related companies (“overseas entities”).
    2. We will only transfer and disclose your personal information outside your jurisdiction for the purpose of assisting varshanepal.com and/or its overseas entities to deliver, improve and develop the products and services offered by us and them.Varsha Manpower may also receive Personal Information from varshanepal.com overseas entities from time to time in accordance with the privacy policy of those overseas entities and/or the local Privacy Act (as applicable).
  10. LINKED SITES
    1. Varsha Manpower Websites that may contain links to third party sites.
    2. Varsha Manpower is not responsible for such third party sites. Any personal information made available by you on such sites will not have the benefit of this Privacy Notice and will be subject to the relevant third party’s privacy policy (if any).
  11. YOUR CONSENT
    1. In using the Varsha Manpower Services and/or the Varsha Manpower Websites, you consent to the collections and use of the personal information by Varsha Manpower in the ways described hereinabove (which may change from time to time) unless and until you inform Varsha Manpower to the contrary.
    2. Further, you consent to your referees, the school/college/university/institute where you have studied, the professional qualifying bodies where you received your accreditation and Employers to disclose your personal information to Varsha Manpower.
  12. CONTACT INFORMATION
    1. If you still have questions about this Privacy Notice, please visit Help or Frequently Asked Questions on the Varsha Manpower Websites. Varsha Manpower requests your name, phone number, email address and comments so that Varsha Manpower may respond to your concerns effectively and works to improve the Varsha Manpower Services and/or Varsha Manpower Websites.
    2. You have rights to request access and/or to correct your personal information and/or limit the processing thereof at any time hereafter in line with applicable law and/or any applicable data protection law. We must point out that, in limiting the Processing as requested, the same consequences described in Clause 2.2 above could apply. You are also requested to correct and/or amend your personal information to the extent you realize it is incorrect. With respect to all of the above, you may:
      1. Check whether we hold or use your personal information and request access to such data;
      2. Request that we correct any of your personal information that is inaccurate, incomplete or out-of-date; and
      3. Withdraw, in full or in part, your consent given previously, in each case subject to any applicable legal restrictions, contractual conditions and a reasonable time period as well as the consequences as mentioned above.
      4. You may also contact varshanepal.com’s Data Privacy Officer for further enquiries at Data Privacy Office or via telephone at +977- 1-15906944

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